Construction Project Coordinator (KHC)

<p>This is a remote position.</p>
<p>Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.<br></p>
<p><br></p> <b>Responsibilities</b><br>
<ul>
<li><p>Project Documentation &amp; Compliance: Prepare, maintain, and file project documents, including contracts, quotes, SWMS, permits, and compliance records in line with Australian construction standards.<br></p></li>
<li><p>Financial Management: Manage invoicing, job costing, purchase orders, accounts payable/receivable, and reporting using accounting platforms (Xero or MYOB).<br></p></li>
<li><p>Project Coordination: Support project managers with scheduling, subcontractor coordination, and supplier management to ensure timelines and budgets are met.<br></p></li>
<li><p>Estimating &amp; Take-offs: Assist with preparing accurate estimates, quotes, and take-offs using construction management software (Buildxact, simPRO, Ascora, or similar).<br></p></li>
<li><p>Client &amp; Stakeholder Communication: Act as a point of contact for clients, trades, and suppliers; provide updates, resolve inquiries, and maintain strong professional relationships.<br></p></li>
<li><p>Administrative Support: Organize project files, manage emails, coordinate meetings, and support business operations as required.<br><br></p></li>
</ul> <b>Requirements</b>
<ul>
<li>Construction Industry Knowledge: Strong understanding of residential building workflows, construction terminology, and Australian compliance requirements (GST, BAS, SWMS, permits).<br></li>
</ul>
<ul>
<li><p>Proficiency with construction management tools (Buildxact, simPRO, Wunderbuild, Ascora, or similar).<br></p></li>
<li><p>Experience with Australian accounting platforms (Xero, MYOB) for job costing and financial management.<br></p></li>
<li><p>Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and cloud file management tools (Google Drive, Dropbox, OneDrive).<br></p></li>
<li><p>Experience in scheduling, document management, procurement, and subcontractor coordination.<br></p></li>
<li><p>Knowledge of estimating, quoting, and project progress tracking.<br></p></li>
<li><p>Familiarity with supplier management, purchase orders, and inventory tracking.<br></p></li>
<li><p>Communication &amp; Customer Service: Strong written and verbal communication skills; ability to engage with clients, suppliers, and team members professionally.<br></p></li>
<li><p>Attention to Detail &amp; Organization: Ability to manage multiple projects, deadlines, and compliance records accurately.<br></p></li>
<li><p>Adaptability: Flexibility to learn new construction technologies, adapt to client-specific workflows, and work within AEST/AEDT business hours.<br></p></li>
<li><p>Problem-Solving Skills: Capacity to manage unexpected issues, troubleshoot, and provide practical solutions to support project delivery.<br></p></li>
</ul> <br><b>Scope:</b><br>
<ul>
<li><p>Job costing, quoting, and budget management.<br></p></li>
<li><p>Managing project documentation and compliance records.<br></p></li>
<li><p>Assisting with procurement, supplier coordination, and subcontractor management.<br></p></li>
<li><p>Supporting project lifecycle tasks, from estimation to completion.<br></p></li>
<li><p>General administrative duties including scheduling, client communication, and reporting.<br></p></li>
</ul> <br>
<p><b>Independent Contractor Perks</b><br></p>
<ul>
<li>HMO Coverage for eligible locations<br></li>
<li>Permanent work from home<br></li>
<li>Immediate hiring<br><br></li>
</ul> ZR_26404_JOB<br> <br>