Administrative Assistant for Scheduling and Client Communication
Posted 2025-08-15
Remote, USA
Full Time
Immediate Start
Position: Administrative Assistant (Long-Term, Hourly)
Location: Remote
Hours: Flexible, Part-Time/Full-Time (Based on Need)
Job Description:
We are looking for a highly organized and proactive Administrative Assistant to join our team. In this role, you will be responsible for scheduling jobs, managing client communications, invoicing, and ensuring smooth day-to-day operations. The ideal candidate will be detail-oriented, tech-savvy, and capable of handling multiple tasks efficiently while maintaining professionalism.
Key Responsibilities:
- Schedule and coordinate jobs using our company software (training provided).
- Manage client communications via phone, email, and text in a timely and professional manner. Includes providing job quotes when required.
- Assist with data entry, file organization, and maintaining records.
- Follow up with clients and team members to confirm appointments and resolve scheduling conflicts.
- Provide general administrative support to ensure efficient operations.
Required Skills & Qualifications:
✔ Excellent written and verbal communication skills (English proficiency is a must).
✔ Strong organizational and time-management abilities—able to prioritize tasks effectively.
✔ Tech-savvy—comfortable using scheduling software, email platforms, and basic office tools (e.g., Google Workspace, Microsoft Office).
✔ Customer service-oriented—friendly, patient, and professional when interacting with clients.
✔ Reliable and proactive—able to work independently with minimal supervision.
✔ Previous administrative, virtual assistant, or customer support experience is a plus.
Why Join Us?
Long-term opportunity with steady hourly work.
Flexible remote work—set your own schedule (within business hours).
Supportive team environment—we value efficiency, communication, and growth.
If you’re a detail-oriented problem solver who thrives in a fast-paced role, we’d love to hear from you!
How to Apply:
Please submit your Upwork profile, resume, and a brief cover letter explaining why you’d be a great fit for this role. In your job proposal, please mention SCWT to ensure you read this job post. Include any relevant experience with scheduling, client communications, or administrative tasks.
Looking forward to working with you! Apply tot his job
Location: Remote
Hours: Flexible, Part-Time/Full-Time (Based on Need)
Job Description:
We are looking for a highly organized and proactive Administrative Assistant to join our team. In this role, you will be responsible for scheduling jobs, managing client communications, invoicing, and ensuring smooth day-to-day operations. The ideal candidate will be detail-oriented, tech-savvy, and capable of handling multiple tasks efficiently while maintaining professionalism.
Key Responsibilities:
- Schedule and coordinate jobs using our company software (training provided).
- Manage client communications via phone, email, and text in a timely and professional manner. Includes providing job quotes when required.
- Assist with data entry, file organization, and maintaining records.
- Follow up with clients and team members to confirm appointments and resolve scheduling conflicts.
- Provide general administrative support to ensure efficient operations.
Required Skills & Qualifications:
✔ Excellent written and verbal communication skills (English proficiency is a must).
✔ Strong organizational and time-management abilities—able to prioritize tasks effectively.
✔ Tech-savvy—comfortable using scheduling software, email platforms, and basic office tools (e.g., Google Workspace, Microsoft Office).
✔ Customer service-oriented—friendly, patient, and professional when interacting with clients.
✔ Reliable and proactive—able to work independently with minimal supervision.
✔ Previous administrative, virtual assistant, or customer support experience is a plus.
Why Join Us?
Long-term opportunity with steady hourly work.
Flexible remote work—set your own schedule (within business hours).
Supportive team environment—we value efficiency, communication, and growth.
If you’re a detail-oriented problem solver who thrives in a fast-paced role, we’d love to hear from you!
How to Apply:
Please submit your Upwork profile, resume, and a brief cover letter explaining why you’d be a great fit for this role. In your job proposal, please mention SCWT to ensure you read this job post. Include any relevant experience with scheduling, client communications, or administrative tasks.
Looking forward to working with you! Apply tot his job