Executive Assistant II

About the position

Responsibilities

• Coordinate complex travel, meeting, and event arrangements for management and other individuals.
• Maintain calendars, databases, confidential records, and systems.
• Coordinate office operations, delegate work, and provide input on performance evaluations.
• Collaborate with the Financial Officer on financial matters and monitor adherence to established budget.
• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials.
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, and drafting meeting notes/records.
• Research and compile information; develop draft communications such as response communications, talking points, and speech scripts.
• Coordinate the collection and compilation of data and materials for reports, records, and other administrative documents.

Requirements

• High School Diploma or equivalent.
• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead, or similar level of administrator.

Nice-to-haves

• Associate's or Bachelor's degree, or equivalent in education and experience.
• Executive support experience.
• Higher Education experience.
• Applying project management practices in a work environment.
• Collecting, compiling, and summarizing data and materials for reports and other administrative documents.