40727957908 - Executive Assistant 2
Posted 2025-08-23
Remote, USA
Full Time
Immediate Start
<p>OPEN TO LATAM</p><p>FULL TIME </p><p>REMOTE</p><p>Position: Executive Assistant (Operations & Finance Focused)</p><p>Type of contract: Independent contractor </p><p><u></u></p><p><u><strong>Role Overview:</strong></u></p><p>We are seeking a highly organized and detail-oriented <strong>Executive Assistant</strong> with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations. The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.</p><p></p><p><u><strong>Key Responsibilities</strong></u><u>:</u></p><p>Retail & Finance Support:</p><ul> <li>Manage weekly invoicing to ensure accuracy and timely processing.</li> <li>Oversee EDI (Electronic Data Interchange) transactions for retail partners.</li> <li>Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations.</li> </ul><p></p><p>Operations & Logistics</p><ul> <li>Handle routing requests to ensure compliance with retail and distributor requirements.</li> <li>Track and update shipment status, proactively resolving any delays or issues.</li> <li>Support forecasting and stockkeeping to maintain optimal inventory levels.</li> </ul><p></p><p>Administrative & Process Support:</p><ul> <li>Complete and submit PO (Purchase Order) forms with attention to detail.</li> <li>Assist with onboarding for new team members, vendors, or partners.</li> <li>Maintain and update records for finance, logistics, and operations.</li> </ul><p></p><p>Tools & Skills:</p><ul> <li>Excel & Google Sheets: Strong ability to manage and analyze data.</li> <li>Notion & Productivity Tools: Comfortable with workflow automation and documentation.</li> <li>EDI Systems Experience with retail data exchange and processing.</li> <li>Attention to Detail: Ensuring accuracy in invoices, PO forms, and shipment records.</li> <li>Problem-Solving Mindset: Proactively managing operational and financial tasks efficiently.</li> </ul>