TFT - Executive Assistant To The Mayor/CAO - Mayors Office

About the position

Responsibilities

• Review, research, and summarize fiscal, statistical, and administrative information; prepare related reports, newsletters, and correspondence.
• Coordinate activities with outside contractors and service providers; prepare contracts for service providers.
• Interpret city policies, procedures, laws, and regulations in response to inquiries and complaints; refer inquiries as appropriate.
• Assist in the administration of the Mayor, Chief Administrative Officer, or City Council's office; recommend organizational or procedural changes affecting support activities.
• Coordinate the clerical support functions of the office to which assigned.
• Participate in the preparation and administration of grants; monitor new legislation and regulations to ensure compliance with grant requirements.
• Attend a variety of meetings including departmental, advisory board, and related meetings with outside agencies; prepare presentation materials for meetings; prepare minutes for selected meetings; disseminate information to city staff.
• Answer questions and provide information to city staff and the public regarding city procedures and policies.
• Prepare correspondence, schedule meetings, and maintain administrative files for head of assigned area.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for office supplies and equipment; monitor and control expenditures.
• Assist in the preparation of graphics for presentations and distribute publications to the public.
• May serve as staff liaison to advisory boards and the City Council including preparing agenda items for the council.
• Participate in safety and risk management activities; take action to reduce liability to the city.

Requirements

• At least five years of responsible secretarial experience related to the area of responsibility.
• Associate degree in business administration, Computer Science, or a related field.
• An equivalent combination of the above-stated work experience and education is acceptable.

Benefits

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Tuition reimbursement
• Wellness program