Administrative Assistant

<p>JOB DETAILS</p><p></p><p>Job Title: Administrative Assistant</p><p>Location: Remote</p><p>Work Shift: EST Timezone<br>Working Hours: 20–30 hours per week | EST preferred (some async work is okay) | 5 days a week with potential to transition to 40 hours</p><p></p><p>Job Overview:</p><p></p><p>We’re looking for a detail-oriented and proactive Administrative Assistant to support day-to-day operations across HR, Finance, and General Admin. This role is ideal for someone who thrives in a fast-paced, high-growth startup environment and is comfortable with async workflows and distributed teams.</p><p>You'll work closely with our internal operations team to ensure smooth onboarding, payroll support, recruitment coordination, and expense management using modern tools and platforms.</p><p>This is an excellent opportunity for someone with a background in People Ops, HR, or Finance administration who enjoys wearing multiple hats and keeping internal operations running efficiently.</p><p></p><h3>Key Responsibilities:</h3><ul> <li>Coordinate employee and contractor onboarding through platforms like Justworks and Deel</li> <li>Manage global onboarding calendars and scheduling across multiple time zones</li> <li>Process bills, reimbursements, and recurring expenses via Ramp or similar tools</li> <li>Assist with vendor payments, compliance documentation, and monitoring of a digital mailbox</li> <li>Support recruitment operations: screen resumes, manage candidate pipelines, schedule interviews</li> <li>Provide general administrative support across HR, Operations, and Finance functions&nbsp;</li> </ul><p></p><p></p><p></p><p></p><p><strong>Requirements</strong></p><h3>Qualifications:</h3><ul> <li>1–3 years of experience in administrative, HR, People Ops, or finance-related roles (preferably in a startup or tech environment)</li> <li>Familiarity with tools such as Stripe, Google Suite, Lever (or similar ATS), and banking systems</li> <li>Prior hands-on experience with tools like Justworks, Deel, Ramp, HubSpot, or comparable alternatives</li> <li>Strong attention to detail with a proactive, solution-oriented mindset</li> <li>Excellent time management and communication skills, especially in a remote and async work setting (Slack, Zoom, etc.)</li> <li>Experience with payroll, contractor management, onboarding, and expense tracking systems such as Gusto, Remote, Brex, or similar</li> </ul><p>Note: Experience with the exact tools listed is helpful but not required—we’re open to candidates who have used similar systems and can quickly learn our specific platforms.</p><h3>Nice to Have:</h3><ul> <li>Experience in vendor management, compliance processes, or recruiting coordination</li> <li>A background in supporting lean, cross-functional, and international teams</li> <li>Familiarity with remote-first or distributed team environments</li> </ul><p></p>