Bilingual Executive Assistant to CEO (Remote with Travel Availability)

Posted 2025-08-21
Remote, USA Full Time Immediate Start

About the Role:

We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. This is a fully remote position; however, the candidate must be available for occasional travel as needed.

The ideal candidate is a skilled professional with exceptional organizational abilities, discretion in handling sensitive information, and the capability to manage multiple high-priority tasks in a fast-paced legal environment.

Key Responsibilities:

  • Manage and coordinate the CEO’s calendar, ensuring efficient scheduling of meetings and appointments.
  • Act as the primary liaison between the CEO and internal/external stakeholders.
  • Handle sensitive and confidential information with professionalism.
  • Draft, proofread, and translate emails, reports, and other documents in both English and Spanish.
  • Prepare presentations, reports, and business materials as needed.
  • Organize and maintain digital files for quick and efficient access.
  • Conduct research on legal and business topics as required.
  • Arrange and coordinate complex travel itineraries, including flights and accommodations.
  • Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary.
  • Provide support for personal administrative tasks as required.
  • Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities.

Skills & Competencies:

  • Strong organizational and time-management skills.
  • Ability to multitask and prioritize effectively.
  • Excellent communication skills in both English and Spanish.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com).
  • Problem-solving mindset and ability to work independently.
  • High level of discretion and professionalism.
  • Attention to detail and proactive approach to work.

Requirements:

  • Experience: At least 1 year of experience as an Executive or Personal Assistant, preferably in a legal or corporate environment.
  • Remote Work Experience: Proven ability to work efficiently in a virtual setting.
  • Bilingual: Strong verbal and written proficiency in English and Spanish (mandatory).

Why Join Us?

  • Work remotely with a dynamic and growing U.S.-based law firm.
  • Opportunity to support a high-level executive and make a direct impact.
  • Competitive compensation based on experience.
  • Flexibility, with the opportunity for travel.

If you are a proactive, highly organized, and bilingual professional looking for an exciting opportunity, we would love to hear from you! Apply now.

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