Part-Time Executive Assistant/ Project Coordinator w/ Construction (Candidates based overseas ONLY)
Posted 2025-08-15
Remote, USA
Full Time
Immediate Start
Job Title:
Part-Time Executive Assistant / Coordinator w/ construction experience ideal – Overseas Candidates Only
About Us:
We are a fast-growing construction firm seeking a versatile and detail-oriented Executive Assistant / Project Coordinator based overseas to support our leadership team. This is a remote, part-time position with the potential for promotion to a full-time role for the right candidate based on performance and business needs.
Position Overview:
The ideal candidate will provide administrative and project coordination support for construction projects while also handling digital marketing, CRM management, and recruiting assistance. This is a dynamic, multi-functional role requiring excellent time management, communication, and organizational skills.
Key Responsibilities:
Administrative & Executive Support
• Manage executive calendars, appointments, and daily schedules
• Handle email and phone correspondence, inbox management, and task tracking
• Conduct research, draft documents, and prepare presentations and reports
• Organize and maintain digital files and records
• Support invoicing, expense tracking, and basic financial reporting
• Coordinate virtual meetings, draft meeting minutes, and follow up on action items
Construction Project Coordination
• Track project schedules, deliverables, and deadlines
• Assist in following up with contractors
• Help coordinate with vendors, subcontractors, and project stakeholders
• Maintain and organize project-related documents including contracts,
CRM & Database Management
• Maintain CRM systems with up-to-date client and lead data
• Track sales activities, project leads, and follow-up tasks
• Assist with email campaign setup, tracking, and automation
• Generate insights and reports from CRM for business development
Digital Marketing & Social Media
• Manage and schedule posts on LinkedIn, Instagram, and other platforms
• Assist with content creation for newsletters and promotional materials
Recruiting & HR Support
• Assist with job postings, resume screening, and interview scheduling
• Coordinate onboarding documents and training materials
• Maintain applicant tracking systems and recruiting reports
Qualifications:
• Prior experience in construction project coordination or related field preferred
• Proficient in Microsoft Office Suite, Google Workspace, and CRM platforms
• Strong written and verbal English communication skills
• Highly organized, self-motivated, and capable of working independently
• Must be available to work EST hours (part-time, approx. 20 hours/week)
Growth Opportunity:
This role will start as a part-time position (approximately 20 hours per week) with the opportunity to grow into a full-time role for the right candidate. We are looking for someone who is proactive, dependable, and ready to grow with our team.
Job Types: Part-time, Contract
Pay: $6.00 - $7.00 per hour
People with a criminal record are encouraged to apply
Work Location: Remote Apply tot his job
Part-Time Executive Assistant / Coordinator w/ construction experience ideal – Overseas Candidates Only
About Us:
We are a fast-growing construction firm seeking a versatile and detail-oriented Executive Assistant / Project Coordinator based overseas to support our leadership team. This is a remote, part-time position with the potential for promotion to a full-time role for the right candidate based on performance and business needs.
Position Overview:
The ideal candidate will provide administrative and project coordination support for construction projects while also handling digital marketing, CRM management, and recruiting assistance. This is a dynamic, multi-functional role requiring excellent time management, communication, and organizational skills.
Key Responsibilities:
Administrative & Executive Support
• Manage executive calendars, appointments, and daily schedules
• Handle email and phone correspondence, inbox management, and task tracking
• Conduct research, draft documents, and prepare presentations and reports
• Organize and maintain digital files and records
• Support invoicing, expense tracking, and basic financial reporting
• Coordinate virtual meetings, draft meeting minutes, and follow up on action items
Construction Project Coordination
• Track project schedules, deliverables, and deadlines
• Assist in following up with contractors
• Help coordinate with vendors, subcontractors, and project stakeholders
• Maintain and organize project-related documents including contracts,
CRM & Database Management
• Maintain CRM systems with up-to-date client and lead data
• Track sales activities, project leads, and follow-up tasks
• Assist with email campaign setup, tracking, and automation
• Generate insights and reports from CRM for business development
Digital Marketing & Social Media
• Manage and schedule posts on LinkedIn, Instagram, and other platforms
• Assist with content creation for newsletters and promotional materials
Recruiting & HR Support
• Assist with job postings, resume screening, and interview scheduling
• Coordinate onboarding documents and training materials
• Maintain applicant tracking systems and recruiting reports
Qualifications:
• Prior experience in construction project coordination or related field preferred
• Proficient in Microsoft Office Suite, Google Workspace, and CRM platforms
• Strong written and verbal English communication skills
• Highly organized, self-motivated, and capable of working independently
• Must be available to work EST hours (part-time, approx. 20 hours/week)
Growth Opportunity:
This role will start as a part-time position (approximately 20 hours per week) with the opportunity to grow into a full-time role for the right candidate. We are looking for someone who is proactive, dependable, and ready to grow with our team.
Job Types: Part-time, Contract
Pay: $6.00 - $7.00 per hour
People with a criminal record are encouraged to apply
Work Location: Remote Apply tot his job