Commercial Loan Documentation Specialist- Hybrid/Remote
Posted 2025-08-23
Remote, USA
Full Time
Immediate Start
<h2>Job Description</h2>
<p>First American Bank was founded in Chicago, and over the years has expanded throughout Wisconsin and Florida. As the largest privately held bank in Illinois, we now have over 60 locations and assets of $5+ billion. We are a community bank at heart with international expertise, traditional values, and a forward-looking philosophy. Our employees have the experience and vision to meet the needs of savers, borrowers, and businesses in the 21st century. First American Bank can offer employees a level of visibility, career growth, and stability that is difficult to find in many larger corporations.</p>
<p> </p>
<p>This hourly (non-exempt) position is an administrative and legal document preparation position within the Commercial Loans Department. This position is primarily responsible for performing administrative tasks and preparing loan documents.</p>
<p> </p>
<p><strong>DUTIES & RESPONSIBILITIES:</strong></p>
<ul>
<li>Review loan write-ups and determine which legal documents are required to follow the requirements and conditions in the write-up. </li>
<li>Prepare loan documents on the LaserPro and Microsoft Word systems.</li>
<li>Assist loan associates with closings.</li>
<li>Perform general administrative functions for department including filing, scanning, maintaining computer files and spreadsheets.</li>
<li>Assist with audits and regulatory examinations.</li>
<li>Review signed loan packages for completeness and advise Loan Operations on booking the signed loan. </li>
<li>Order and review UCC/corporate, flood certificates, tract searches and title commitments as well as determine which title exceptions need to be resolved and supervise their removal.</li>
<li>Assist with follow-up’s with other banks for their UCC/mortgage releases.</li>
<li>Order and review lien searches and title commitments. </li>
<li>Determine which title exceptions need to be resolved and supervise their removal.</li>
<li>Prepare and file UCC financing statements, continuations and terminations.</li>
<li>Manage and review Portfolio reports to determine which existing UCC’s need to be continued or allowed to lapse depending on the borrower’s loan status. </li>
<li>Prepare UCC continuation statements monthly.</li>
<li>Draft minutes for Executive and Senior Loan Committees and for dual approvals.</li>
<li>Assist with departmental IT projects such as ordering proper e-mail searches and organizing the resulting data in an understandable form. </li>
<li>Maintain legal documentation computer systems and department SharePoint library.</li>
<li>Conduct and complete additional assignments/projects as designated by management.</li>
</ul>
<p> </p>
<p><strong>QUALIFICATIONS:</strong></p>
<ul>
<li>Associates Degree and/or Paralegal Certificate required. Bachelor's degree preferred.</li>
<li>One year of general banking experience, legal experience, relatable coursework, or equivalent First American Bank work experience required.</li>
<li>Must be professional, comfortable speaking with external and internal contacts with a demonstrated ability to tailor the message appropriately to the audience and situation effectively.</li>
<li>Demonstrated ability to convey thoughts and ideas effectively and succinctly via written formats, including emails, letters, and electronic platforms. Maintain professional standards relating to spelling and grammar. </li>
<li>Maintain credibility through professional demeanor, appearance, and presence by modeling standards appropriate to our environment and industry. </li>
<li>Maintain good working relationships with internal partners by exhibiting exemplary interpersonal skills, adopting a constructive, solutions-focused approach. </li>
<li>Use sound professional judgment to balance the interests of the organization and customer, understanding and using available resources to mitigate risks. </li>
<li>Ability to work independently with minimal oversight, provide supervision to other employees and prioritize responsibilities. </li>
<li>Must be a self starter with the ability to work well with others. </li>
<li>Proficiency with Microsoft 365 products and applications, including the ability to effectively prepare or review documents, procedures, and reports. </li>
<li>Proficiency in banking systems preferred. </li>
<li>Occasional travel to other First American Bank locations, Bank functions, and training facilities may be required. </li>
<li>Typical schedule is Monday through Friday 7:30 a.m to 4:30 p.m. Additional hours may be required depending upon business neeed.</li>
<li>Work from home days possible.</li>
<li>Punctuality is required to maintain First American Bank's customer service standards.</li>
</ul>
<p>First American Bank was founded in Chicago, and over the years has expanded throughout Wisconsin and Florida. As the largest privately held bank in Illinois, we now have over 60 locations and assets of $5+ billion. We are a community bank at heart with international expertise, traditional values, and a forward-looking philosophy. Our employees have the experience and vision to meet the needs of savers, borrowers, and businesses in the 21st century. First American Bank can offer employees a level of visibility, career growth, and stability that is difficult to find in many larger corporations.</p>
<p> </p>
<p>This hourly (non-exempt) position is an administrative and legal document preparation position within the Commercial Loans Department. This position is primarily responsible for performing administrative tasks and preparing loan documents.</p>
<p> </p>
<p><strong>DUTIES & RESPONSIBILITIES:</strong></p>
<ul>
<li>Review loan write-ups and determine which legal documents are required to follow the requirements and conditions in the write-up. </li>
<li>Prepare loan documents on the LaserPro and Microsoft Word systems.</li>
<li>Assist loan associates with closings.</li>
<li>Perform general administrative functions for department including filing, scanning, maintaining computer files and spreadsheets.</li>
<li>Assist with audits and regulatory examinations.</li>
<li>Review signed loan packages for completeness and advise Loan Operations on booking the signed loan. </li>
<li>Order and review UCC/corporate, flood certificates, tract searches and title commitments as well as determine which title exceptions need to be resolved and supervise their removal.</li>
<li>Assist with follow-up’s with other banks for their UCC/mortgage releases.</li>
<li>Order and review lien searches and title commitments. </li>
<li>Determine which title exceptions need to be resolved and supervise their removal.</li>
<li>Prepare and file UCC financing statements, continuations and terminations.</li>
<li>Manage and review Portfolio reports to determine which existing UCC’s need to be continued or allowed to lapse depending on the borrower’s loan status. </li>
<li>Prepare UCC continuation statements monthly.</li>
<li>Draft minutes for Executive and Senior Loan Committees and for dual approvals.</li>
<li>Assist with departmental IT projects such as ordering proper e-mail searches and organizing the resulting data in an understandable form. </li>
<li>Maintain legal documentation computer systems and department SharePoint library.</li>
<li>Conduct and complete additional assignments/projects as designated by management.</li>
</ul>
<p> </p>
<p><strong>QUALIFICATIONS:</strong></p>
<ul>
<li>Associates Degree and/or Paralegal Certificate required. Bachelor's degree preferred.</li>
<li>One year of general banking experience, legal experience, relatable coursework, or equivalent First American Bank work experience required.</li>
<li>Must be professional, comfortable speaking with external and internal contacts with a demonstrated ability to tailor the message appropriately to the audience and situation effectively.</li>
<li>Demonstrated ability to convey thoughts and ideas effectively and succinctly via written formats, including emails, letters, and electronic platforms. Maintain professional standards relating to spelling and grammar. </li>
<li>Maintain credibility through professional demeanor, appearance, and presence by modeling standards appropriate to our environment and industry. </li>
<li>Maintain good working relationships with internal partners by exhibiting exemplary interpersonal skills, adopting a constructive, solutions-focused approach. </li>
<li>Use sound professional judgment to balance the interests of the organization and customer, understanding and using available resources to mitigate risks. </li>
<li>Ability to work independently with minimal oversight, provide supervision to other employees and prioritize responsibilities. </li>
<li>Must be a self starter with the ability to work well with others. </li>
<li>Proficiency with Microsoft 365 products and applications, including the ability to effectively prepare or review documents, procedures, and reports. </li>
<li>Proficiency in banking systems preferred. </li>
<li>Occasional travel to other First American Bank locations, Bank functions, and training facilities may be required. </li>
<li>Typical schedule is Monday through Friday 7:30 a.m to 4:30 p.m. Additional hours may be required depending upon business neeed.</li>
<li>Work from home days possible.</li>
<li>Punctuality is required to maintain First American Bank's customer service standards.</li>
</ul>