POOLING - Virtual Assistant - Real Estate Focus
Posted 2025-08-15
Remote, USA
Full Time
Immediate Start
Position : General Virtual Assistant (Real Estate Focus)
Working Hours: US Business Hours
Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.
About the Role:
We are looking for a General Virtual Assistant (VA) with experience in real estate support to assist in administrative tasks and property-related operations. This role requires a detail-oriented professional who can handle CRM management, lead generation, appointment scheduling, and transaction coordination , while also managing general VA tasks. If you have experience in real estate tools, AI software, and project management platforms , this is a great opportunity for you!
Key Responsibilities:
Real Estate Support (50%)
• Manage and update CRM systems (e.g., Zillow, HubSpot, KVCore, Salesforce)
• Assist with property listings (MLS, Zillow, Redfin, etc.)
• Handle lead generation and follow-ups via email, chat, and phone
• Schedule and coordinate property showings, client meetings, and appointments
• Research property details, market trends, and pricing
• Assist with transaction coordination (e.g., contracts, agreements, and closing documents)
• Maintain and organize property-related documents
General Operations Assistance (50%)
• Manage calendars (Google Calendar, Calendly)
• Handle email and inbox management
• Update project management tools like Asana, Trello, or ClickUp
• Conduct data entry and research
• Prepare reports, presentations, and marketing materials
• Provide customer support via email, chat, or phone
• Coordinate with clients, real estate agents, and vendors
Requirements
Qualifications:
• 1+ years of experience as a Virtual Assistant , with a focus on real estate support
• Familiarity with real estate CRMs and property listing platforms
• Working knowledge of ChatGPT and familiarity with Claude AI, Gemini, Canva AI, etc.
• Strong skills in project management software (Asana, Trello, ClickUp)
• Excellent English communication skills (written and verbal)
• Strong attention to detail and organizational skills
• Ability to work independently with minimal supervision
• Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.)
Nice-to-Have Skills:
• Knowledge of real estate contracts and legal processes
• Experience in real estate marketing (social media, email campaigns)
• Basic graphic design skills for property marketing (Canva, Adobe Express)
Qualifications Required: (* are required)
• * Remote work ready:
• stable high-speed internet with backup
• computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor
• headset, mic, and webcam for meetings
• focused workspace.
• * Fluent in conversational English written and verbal.
• Ideally, at least 1 year of work-from-home experience
Benefits
What we offer:
• Salary rate is up to $6/hr based on experience
• Pandemic-proof job
• Paid Time Offs
• HMO coverage up to $50/Month
• Since you will be working from home, you get to save a lot of time and money.
• Company & team events - Virtual and Offline
What we don't offer:
• All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
• Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.
Notes:
• _ For the best application experience, we recommend using MS Edge _as your browser. This ensures optimal performance and minimizes any potential submission issues.
• Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application.
• _ Be sure to monitor your email's \"Spam / Junk folder\" so you do not miss any emails from us. _
• _ Please provide an active __ mobile phone # (any Network, must have Viber _ but not a landline #) so we can contact you via text or call if needed. Apply tot his job
Working Hours: US Business Hours
Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.
About the Role:
We are looking for a General Virtual Assistant (VA) with experience in real estate support to assist in administrative tasks and property-related operations. This role requires a detail-oriented professional who can handle CRM management, lead generation, appointment scheduling, and transaction coordination , while also managing general VA tasks. If you have experience in real estate tools, AI software, and project management platforms , this is a great opportunity for you!
Key Responsibilities:
Real Estate Support (50%)
• Manage and update CRM systems (e.g., Zillow, HubSpot, KVCore, Salesforce)
• Assist with property listings (MLS, Zillow, Redfin, etc.)
• Handle lead generation and follow-ups via email, chat, and phone
• Schedule and coordinate property showings, client meetings, and appointments
• Research property details, market trends, and pricing
• Assist with transaction coordination (e.g., contracts, agreements, and closing documents)
• Maintain and organize property-related documents
General Operations Assistance (50%)
• Manage calendars (Google Calendar, Calendly)
• Handle email and inbox management
• Update project management tools like Asana, Trello, or ClickUp
• Conduct data entry and research
• Prepare reports, presentations, and marketing materials
• Provide customer support via email, chat, or phone
• Coordinate with clients, real estate agents, and vendors
Requirements
Qualifications:
• 1+ years of experience as a Virtual Assistant , with a focus on real estate support
• Familiarity with real estate CRMs and property listing platforms
• Working knowledge of ChatGPT and familiarity with Claude AI, Gemini, Canva AI, etc.
• Strong skills in project management software (Asana, Trello, ClickUp)
• Excellent English communication skills (written and verbal)
• Strong attention to detail and organizational skills
• Ability to work independently with minimal supervision
• Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.)
Nice-to-Have Skills:
• Knowledge of real estate contracts and legal processes
• Experience in real estate marketing (social media, email campaigns)
• Basic graphic design skills for property marketing (Canva, Adobe Express)
Qualifications Required: (* are required)
• * Remote work ready:
• stable high-speed internet with backup
• computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor
• headset, mic, and webcam for meetings
• focused workspace.
• * Fluent in conversational English written and verbal.
• Ideally, at least 1 year of work-from-home experience
Benefits
What we offer:
• Salary rate is up to $6/hr based on experience
• Pandemic-proof job
• Paid Time Offs
• HMO coverage up to $50/Month
• Since you will be working from home, you get to save a lot of time and money.
• Company & team events - Virtual and Offline
What we don't offer:
• All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
• Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.
Notes:
• _ For the best application experience, we recommend using MS Edge _as your browser. This ensures optimal performance and minimizes any potential submission issues.
• Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application.
• _ Be sure to monitor your email's \"Spam / Junk folder\" so you do not miss any emails from us. _
• _ Please provide an active __ mobile phone # (any Network, must have Viber _ but not a landline #) so we can contact you via text or call if needed. Apply tot his job