Executive Assistant to Head of School

About the position

Responsibilities

• Provide support of a complex, responsible nature to the Head of School, Senior Leadership Team, Board of Trustees, and general school administrative staff.
• Assist the Board of Trustees Chair, the Executive Committee, and Board Committee Chairs.
• Manage and maintain all annual documents and processes for the Board as well as all Board historical records.
• Maintain the Board's annual calendar, plan logistics for all Board and Board Committee meetings, attend the Board meetings, record proceedings accurately, and prepare minutes for distribution.
• Assist the Head of School with any Board responsibilities.
• Manage the Head of School's calendar, anticipate scheduling needs, confirm appointments, and prepare materials for meetings.
• Schedule and coordinate administrative meetings, conferences, appointments, and travel.
• Work with Finance and Operations departments on contractual and procedural matters as determined by the Head of School.
• Edit and coordinate the publication of major school documents and handbooks throughout the year; prepare drafts, gather revisions, and compile finalized editions.
• Review, edit, and proofread documents prepared by the Head of School.
• Draft standard correspondence as assigned.
• Assist the Head of School with strategic initiatives including research, correspondence, and document preparation.
• Coordinate and produce state, national, and accrediting institution reports and surveys.
• Maintain various calendars and the master school facilities use schedules.
• Plan and manage the Head of School's annual budget, monitor accounts, and procure equipment and supplies for the Head of School's Office.
• Maintain Head of School's office records.
• Assist Marketing and Communications, Development, Finance and Operations, and other Divisional areas with the administration of projects as needed.
• Exercise independent judgment in identifying and administering Head of School's projects of a public relations nature.

Requirements

• Bachelor's degree
• 3 to 5 years of experience in a similar position
• Expertise in working with detailed, confidential material in a professional manner with minimum supervision
• High level of oral and written communication skills
• Excellent proofreading and editing skills
• Ability to take accurate and concise minutes
• High level of organizational skill and planning capability
• Computer proficiency including intermediate level of word processing, spreadsheet, and PowerPoint; desktop publishing; and internet searching and web posting skills.

Nice-to-haves

• Familiarity with Google Suite for Education and Mac/Apple hardware/systems
• Commitment to diversity and inclusion with a strong sense of cultural competency
• Desire to work resourcefully and positively with a wide community of constituents in support of the school's mission.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Basic Life insurance
• AD&D insurance
• Long Term Disability insurance
• Health Care FSA
• Dependent Care FSA
• 403(b) retirement plan
• 23 days of paid vacation per year (30 days after 5 years)
• 116 hours of paid sick leave per year
• 12 paid holidays per year
• Employee Assistance Program (EAP)
• Tuition Assistance
• CWA Child Tuition Remission