Admin Assistant (JOB ID:GRENIC)
Posted 2025-08-23
Remote, USA
Full Time
Immediate Start
<p><strong>** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:</strong></p>
<p><strong><a href="https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0" target="_blank" data-faitracker-click-bind="true">https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0<br><br></a>C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.</strong></p>
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<p><strong>" PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"</strong></p><table><tbody><tr><td colspan="2"><p><strong>JOB INFO</strong></p></td></tr><tr><td><p><strong>Job Title</strong></p></td><td><p>Admin Assistant </p></td></tr><tr><td><p><strong>Job ID</strong></p></td><td><p>GRENIC</p></td></tr><tr><td><p><strong>Industry</strong></p></td><td><p>Staffing</p></td></tr><tr><td><p><strong>Location</strong></p></td><td><p>LATAM</p></td></tr><tr><td><p><strong>Status</strong></p></td><td><p>Full Time</p></td></tr><tr><td><p><strong>Work Schedule</strong></p></td><td><p>M - F, 9:00 - 05:00 PM EDT</p></td></tr><tr><td><p><strong>Pay rate</strong></p></td><td><p>$1,000 - $1,200</p></td></tr><tr><td><p><strong>Target Start</strong></p></td><td><p>ASAP</p></td></tr></tbody></table><br><table><tbody><tr><td><p><strong>JOB DETAILS</strong></p></td></tr><tr><td><h3><strong>About the Role</strong></h3><p>We’re looking for a <strong>highly organized and proactive Virtual Assistant</strong> to provide critical support across two fast-moving businesses: a <strong>Staffing Agency</strong> and a <strong>Car Wash operation</strong>. This person will wear many hats — from supporting recruitment and admin processes to helping implement creative marketing ideas.</p><p>The ideal candidate is detail-oriented, reliable, tech-savvy, and able to balance multiple priorities without constant direction. If you enjoy taking initiative, bringing fresh ideas, and making things run smoother behind the scenes — this role is for you.</p><p></p><h3><strong>Key Responsibilities</strong></h3><h4><strong>Staffing Business Support</strong></h4><ul><li>Assist with administrative tasks including managing emails, entering payroll into QuickBooks, and organizing employee files<br><br></li><li>Monitor new job opportunities and help pre-qualify candidates<br><br></li><li>Double-check recruiter submissions to ensure candidate quality and fit<br><br></li><li>Follow up with candidates, confirm documentation, and manage timecard accuracy<br><br></li><li>Support new hire onboarding and maintain compliance across staff records<br><br></li><li>Proactively flag issues and suggest operational improvements<br><br></li></ul><h4><strong>Car Wash Business Support</strong></h4><ul><li>Assist with <strong>social media content</strong> creation and scheduling (2–3 posts/week)<br><br></li><li>Support marketing campaigns with creative input and content ideas<br><br></li><li>Optional: Manage simple website updates via Wix platform (nice-to-have)<br><br></li></ul><h4><strong>General Support</strong></h4><ul><li>Help with personal assistant tasks such as booking travel or appointments<br><br></li><li>Bring tools, resources, and efficiency suggestions to improve workflows<br><br></li><li>Work independently and manage multiple projects simultaneously<br><br></li></ul><p></p><h3><strong>Qualifications</strong></h3><ul><li>Experience in <strong>administrative roles</strong> with exposure to staffing or HR functions<br><br></li><li>Familiar with <strong>QuickBooks</strong>, spreadsheets, email/calendar management, and document organization<br><br></li><li>Strong organizational and time management skills<br><br></li><li>Confident communicator (written and verbal)<br><br></li><li>Proactive, solutions-oriented, and self-managed<br><br></li><li>Creative mindset and willingness to assist with <strong>digital marketing tasks</strong><br><br></li><li>Tech-savvy; experience with CRMs, social media tools, or project management platforms is a plus<br><br></li><li><strong>Bilingual in English and Spanish</strong> preferred<br><br></li><li>Experience with <strong>Wix, Canva, or social content tools</strong> is a bonus</li></ul><br></td></tr></tbody></table><p><strong><br></strong></p>
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<p><strong><a href="https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0" target="_blank" data-faitracker-click-bind="true">https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0<br><br></a>C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.</strong></p>
<p></p>
<p><strong>" PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"</strong></p><table><tbody><tr><td colspan="2"><p><strong>JOB INFO</strong></p></td></tr><tr><td><p><strong>Job Title</strong></p></td><td><p>Admin Assistant </p></td></tr><tr><td><p><strong>Job ID</strong></p></td><td><p>GRENIC</p></td></tr><tr><td><p><strong>Industry</strong></p></td><td><p>Staffing</p></td></tr><tr><td><p><strong>Location</strong></p></td><td><p>LATAM</p></td></tr><tr><td><p><strong>Status</strong></p></td><td><p>Full Time</p></td></tr><tr><td><p><strong>Work Schedule</strong></p></td><td><p>M - F, 9:00 - 05:00 PM EDT</p></td></tr><tr><td><p><strong>Pay rate</strong></p></td><td><p>$1,000 - $1,200</p></td></tr><tr><td><p><strong>Target Start</strong></p></td><td><p>ASAP</p></td></tr></tbody></table><br><table><tbody><tr><td><p><strong>JOB DETAILS</strong></p></td></tr><tr><td><h3><strong>About the Role</strong></h3><p>We’re looking for a <strong>highly organized and proactive Virtual Assistant</strong> to provide critical support across two fast-moving businesses: a <strong>Staffing Agency</strong> and a <strong>Car Wash operation</strong>. This person will wear many hats — from supporting recruitment and admin processes to helping implement creative marketing ideas.</p><p>The ideal candidate is detail-oriented, reliable, tech-savvy, and able to balance multiple priorities without constant direction. If you enjoy taking initiative, bringing fresh ideas, and making things run smoother behind the scenes — this role is for you.</p><p></p><h3><strong>Key Responsibilities</strong></h3><h4><strong>Staffing Business Support</strong></h4><ul><li>Assist with administrative tasks including managing emails, entering payroll into QuickBooks, and organizing employee files<br><br></li><li>Monitor new job opportunities and help pre-qualify candidates<br><br></li><li>Double-check recruiter submissions to ensure candidate quality and fit<br><br></li><li>Follow up with candidates, confirm documentation, and manage timecard accuracy<br><br></li><li>Support new hire onboarding and maintain compliance across staff records<br><br></li><li>Proactively flag issues and suggest operational improvements<br><br></li></ul><h4><strong>Car Wash Business Support</strong></h4><ul><li>Assist with <strong>social media content</strong> creation and scheduling (2–3 posts/week)<br><br></li><li>Support marketing campaigns with creative input and content ideas<br><br></li><li>Optional: Manage simple website updates via Wix platform (nice-to-have)<br><br></li></ul><h4><strong>General Support</strong></h4><ul><li>Help with personal assistant tasks such as booking travel or appointments<br><br></li><li>Bring tools, resources, and efficiency suggestions to improve workflows<br><br></li><li>Work independently and manage multiple projects simultaneously<br><br></li></ul><p></p><h3><strong>Qualifications</strong></h3><ul><li>Experience in <strong>administrative roles</strong> with exposure to staffing or HR functions<br><br></li><li>Familiar with <strong>QuickBooks</strong>, spreadsheets, email/calendar management, and document organization<br><br></li><li>Strong organizational and time management skills<br><br></li><li>Confident communicator (written and verbal)<br><br></li><li>Proactive, solutions-oriented, and self-managed<br><br></li><li>Creative mindset and willingness to assist with <strong>digital marketing tasks</strong><br><br></li><li>Tech-savvy; experience with CRMs, social media tools, or project management platforms is a plus<br><br></li><li><strong>Bilingual in English and Spanish</strong> preferred<br><br></li><li>Experience with <strong>Wix, Canva, or social content tools</strong> is a bonus</li></ul><br></td></tr></tbody></table><p><strong><br></strong></p>
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