Bid Estimator Coordinator

<p>Position Summary:&nbsp;</p><p>We are seeking a highly organized and proactive Bid Estimator Coordinator to support our HVAC and Plumbing estimating teams. This fully remote position plays a vital role in coordinating all aspects of the bid process—ensuring that proposals are complete, accurate, and submitted on time. The ideal candidate is detail-oriented, a strong communicator, and highly proficient in Microsoft Excel. Construction or engineering experience is preferred but not required.&nbsp;</p><p>&nbsp;</p><p>Key Responsibilities:&nbsp;</p><ul><li>Bid Package Management&nbsp;</li></ul><ul><li>Coordinate and track bid proposals from initiation to submission&nbsp;</li></ul><ul><li>Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications&nbsp;</li></ul><ul><li>Organize files for executive review and maintain consistent folder structures&nbsp;</li></ul><ul><li>Vendor &amp; Subcontractor Coordination&nbsp;</li></ul><ul><li>Solicit and track supplier and subcontractor pricing&nbsp;</li></ul><ul><li>Maintain and update a bid contact database with key partners&nbsp;</li></ul><ul><li>Ensure all quotes are documented and properly saved for reference&nbsp;</li></ul><ul><li>Estimating Support&nbsp;</li></ul><ul><li>Collaborate with HVAC and Plumbing estimators on bid deadlines and scheduling&nbsp;</li></ul><ul><li>Assist with Pinnacle software tracking and document management&nbsp;</li></ul><ul><li>Generate summary bid reports and maintain a bid calendar&nbsp;</li></ul><ul><li>Administrative &amp; Compliance&nbsp;</li></ul><ul><li>Prepare and submit prequalification packages, bid bonds, and forms as required&nbsp;</li></ul><ul><li>Ensure bid records are saved and easily accessible for audit and historical review&nbsp;</li></ul><ul><li>Support the implementation of a Delegation of Authority (DOA) process to route bids for internal approvals&nbsp;</li></ul><p>&nbsp;</p><p>Minimum Requirements:&nbsp;</p><ul><li>Must have prior remote work experience and a proven ability to self-manage in a virtual setting&nbsp;</li></ul><ul><li>Strong proficiency in Microsoft Excel is a must (pivot tables, lookups, formatting, etc.)&nbsp;</li></ul><ul><li>Detail-oriented with strong organizational and follow-up skills&nbsp;</li></ul><ul><li>Excellent written and verbal communication skills&nbsp;</li></ul><p>&nbsp;</p><p>Preferred Qualifications: Note required but would be very helpful&nbsp;</p><ul><li>Experience in construction, engineering, or MEP (Mechanical, Electrical, Plumbing) industries is a plus&nbsp;</li></ul><ul><li>Familiarity with estimating tools (Pinnacle, PlanSwift, Bluebeam) is a plus&nbsp;</li></ul><ul><li>Prior experience supporting estimating, project management, or construction administration&nbsp;</li></ul><p><strong>Requirements</strong></p><p>This is a full time job</p><p>Up to $8/hr</p><p>US time zone</p>