Project Administrator - Remote
Posted 2025-08-15
Remote, USA
Full Time
Immediate Start
PROJECT ADMINISTRATOR - REMOTE
ARC Group has an immediate opportunity for a Project Administrator! This position is 100% remote working eastern time zone business hours. This is starting out as a 12 month contract position with potential to extend longer. This is a great opportunity to join a well-respected organization with strong career growth potential.
At ARC Group, we are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We believe that diverse perspectives lead to better innovation and problem-solving. As an organization, we embrace diversity in all its forms and encourage individuals from underrepresented groups to apply.
100% REMOTE!
Candidates must currently have PERMANENT US work authorization. Sorry, but we are not considering any candidates from outside companies for this position (no C2C, 3rd party / brokering).
SUMMARY: As a Project Administrator, you will be responsible for project administration of invoicing, documentation, and reporting to satisfy contractual obligations on active construction and maritime operations projects.
GENERAL RESPONSIBILITIES:
• Work with Project Management team to ensure costs incurred are being tracked and managed effectively by compiling, reviewing, and organizing cost data from internal accounts as well as third party subcontractors.
• Work with accounting team to ensure clients are billed, and payments received according to contract terms.
• Compile and assist with project documentation controls, ensuring proper document management in accordance with client expectations.
• Manage reports and associated data for customer-required reporting needs such as local content expenditures to ensure compliance with customer and local government entity requirements.
• Assist Project Managers with processing Change Orders and ensure clients are billed accordingly.
• Ensure that contractors/subrecipients meet their requirements by providing oversight of the contractual agreements.
EDUCATION: Bachelor's degree in business, operations, engineering or related area; or a combination of post high school and equal experience may be substituted for education. Advanced degree and/or certification in contract management preferred.
EXPERIENCE: 5 - 7 years interpreting and administering contracts. Operations, finance, document control and/or legal related experience preferred.
TECHNICAL PROFICIENCY: Proficient in Microsoft Office products, including Excel, Outlook and Word. Experience with Project Management Software (Microsoft Project, Oracle Primavera, Smartsheet) is beneficial.
COMPETENCIES: Ability to apply skill sets and demonstrate proven experience developing, improving, and streamlining processes to meet established goals and objectives. Ability to effectively manage projects that may vary in nature and scope.
Would you like to know more about our new opportunity? For immediate consideration, please send your resume directly to John Burke at johnb@arcgonline.com or apply online while viewing all of our open positions at www.arcgonline.com.
ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed.
At ARC Group, we are committed to providing equal employment opportunities and fostering an inclusive work environment. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or any other protected status. If you require accommodations during the recruitment process, please let us know.
Position is offered with no fee to candidate. Apply tot his job
ARC Group has an immediate opportunity for a Project Administrator! This position is 100% remote working eastern time zone business hours. This is starting out as a 12 month contract position with potential to extend longer. This is a great opportunity to join a well-respected organization with strong career growth potential.
At ARC Group, we are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We believe that diverse perspectives lead to better innovation and problem-solving. As an organization, we embrace diversity in all its forms and encourage individuals from underrepresented groups to apply.
100% REMOTE!
Candidates must currently have PERMANENT US work authorization. Sorry, but we are not considering any candidates from outside companies for this position (no C2C, 3rd party / brokering).
SUMMARY: As a Project Administrator, you will be responsible for project administration of invoicing, documentation, and reporting to satisfy contractual obligations on active construction and maritime operations projects.
GENERAL RESPONSIBILITIES:
• Work with Project Management team to ensure costs incurred are being tracked and managed effectively by compiling, reviewing, and organizing cost data from internal accounts as well as third party subcontractors.
• Work with accounting team to ensure clients are billed, and payments received according to contract terms.
• Compile and assist with project documentation controls, ensuring proper document management in accordance with client expectations.
• Manage reports and associated data for customer-required reporting needs such as local content expenditures to ensure compliance with customer and local government entity requirements.
• Assist Project Managers with processing Change Orders and ensure clients are billed accordingly.
• Ensure that contractors/subrecipients meet their requirements by providing oversight of the contractual agreements.
EDUCATION: Bachelor's degree in business, operations, engineering or related area; or a combination of post high school and equal experience may be substituted for education. Advanced degree and/or certification in contract management preferred.
EXPERIENCE: 5 - 7 years interpreting and administering contracts. Operations, finance, document control and/or legal related experience preferred.
TECHNICAL PROFICIENCY: Proficient in Microsoft Office products, including Excel, Outlook and Word. Experience with Project Management Software (Microsoft Project, Oracle Primavera, Smartsheet) is beneficial.
COMPETENCIES: Ability to apply skill sets and demonstrate proven experience developing, improving, and streamlining processes to meet established goals and objectives. Ability to effectively manage projects that may vary in nature and scope.
Would you like to know more about our new opportunity? For immediate consideration, please send your resume directly to John Burke at johnb@arcgonline.com or apply online while viewing all of our open positions at www.arcgonline.com.
ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed.
At ARC Group, we are committed to providing equal employment opportunities and fostering an inclusive work environment. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or any other protected status. If you require accommodations during the recruitment process, please let us know.
Position is offered with no fee to candidate. Apply tot his job