Remote Executive Assistant to CEO
Posted 2025-08-15
Remote, USA
Full Time
Immediate Start
Ingenuity | Innovation Consulting Company
Ingenuity partners with ambitious enterprises, private equity firms, and venture capital funds to drive profitable growth, build new businesses, and deliver results at scale. We help teams create new growth engines fueled by an entrepreneurial mindset, new business models, and organizational strategy.
We are hiring an Executive Assistant to support the CEO. You will manage high-priority scheduling, daily operations, internal and external communication, and ensure the CEO stays focused on top priorities. You will play a critical role in keeping the CEO’s day moving smoothly and supporting other business activities across the firm. This is a fast-paced role that requires strong judgment, excellent organization, and the ability to work independently. This is a part-time role with flexible hours.
Key Responsibilities
• Calendar Management: Own complex scheduling across time zones. Prioritize, resolve conflicts, and anticipate needs.
• Travel Coordination: Book international and domestic travel with complete itineraries. Handle last-minute changes efficiently.
• Email and Communication: Triage inboxes, draft replies, track follow-ups, and communicate on behalf of the CEO with professionalism.
• Meeting Preparation: Set up meetings with background materials and notes to ensure the CEO is prepared.
• Presentation and Proposal Support: Assist with drafting, formatting, and proofreading presentations and proposals.
• Budget and Invoice Support: Assist with QuickBooks, invoices, reimbursements, and payment coordination.
Qualifications
• 2+ years of Executive Assistant or coordination experience, ideally in fast-paced, start-up environments
• Highly organized, detail-oriented, and able to manage multiple priorities independently
• Strong written and verbal communication; self-motivated, solution-oriented, and proactive
• Proficient in Google Workspace, Microsoft Office, Dropbox, QuickBooks, ChatGPT, and travel platforms
• Experience in consulting, marketing, or tech is a plus
Role Details
• 10-20 hours per week, flexible
• Fully remote. Occasional in-person support if you’re in the San Francisco Bay Area is a plus
• Competitive hourly rate based on experience
Job Type: Part-time
Pay: $26.00 - $30.00 per hour
Expected hours: 10 – 20 per week
Work Location: Remote Apply tot his job
Ingenuity partners with ambitious enterprises, private equity firms, and venture capital funds to drive profitable growth, build new businesses, and deliver results at scale. We help teams create new growth engines fueled by an entrepreneurial mindset, new business models, and organizational strategy.
We are hiring an Executive Assistant to support the CEO. You will manage high-priority scheduling, daily operations, internal and external communication, and ensure the CEO stays focused on top priorities. You will play a critical role in keeping the CEO’s day moving smoothly and supporting other business activities across the firm. This is a fast-paced role that requires strong judgment, excellent organization, and the ability to work independently. This is a part-time role with flexible hours.
Key Responsibilities
• Calendar Management: Own complex scheduling across time zones. Prioritize, resolve conflicts, and anticipate needs.
• Travel Coordination: Book international and domestic travel with complete itineraries. Handle last-minute changes efficiently.
• Email and Communication: Triage inboxes, draft replies, track follow-ups, and communicate on behalf of the CEO with professionalism.
• Meeting Preparation: Set up meetings with background materials and notes to ensure the CEO is prepared.
• Presentation and Proposal Support: Assist with drafting, formatting, and proofreading presentations and proposals.
• Budget and Invoice Support: Assist with QuickBooks, invoices, reimbursements, and payment coordination.
Qualifications
• 2+ years of Executive Assistant or coordination experience, ideally in fast-paced, start-up environments
• Highly organized, detail-oriented, and able to manage multiple priorities independently
• Strong written and verbal communication; self-motivated, solution-oriented, and proactive
• Proficient in Google Workspace, Microsoft Office, Dropbox, QuickBooks, ChatGPT, and travel platforms
• Experience in consulting, marketing, or tech is a plus
Role Details
• 10-20 hours per week, flexible
• Fully remote. Occasional in-person support if you’re in the San Francisco Bay Area is a plus
• Competitive hourly rate based on experience
Job Type: Part-time
Pay: $26.00 - $30.00 per hour
Expected hours: 10 – 20 per week
Work Location: Remote Apply tot his job