Remote Executive Assistant (Real Estate + Pilates Studio + Personal Admin)
Posted 2025-08-15
Remote, USA
Full Time
Immediate Start
Remote Executive Assistant (Real Estate + Pilates Studio + Personal Admin)
Location: Remote (Must work U.S. Pacific hours)
Compensation: $400–$700/month USD, paid bi-monthly, based on experience
About Us
We are a husband-and-wife entrepreneurs based mostly in California (75%) and Europe (25%). Our work spans real estate investment and property management, a new Pilates studio launch, and day-to-day personal administration. We need an executive assistant who is not just an order-taker, but someone who builds structure, finds solutions, and reduces the mental load across our businesses and lives.
What You’ll Do
Administrative Operations
• Organize Google Drive, documents, records, and email accounts
• Handle admin tasks like DMV renewals, passport/visa tracking, insurance claims, bills, etc.
• Schedule and coordinate vendors, repairs, or appointments with Gmail Calendar scheduling.
• Review and optimize personal and business systems
Real Estate & Property Management
• Communicate with tenants via email, text and Tenant Portal
• Track maintenance schedule, rent payments, deposits, and lease updates
• Maintain organized documentation for each property.
• Suggest new or implement better systems/tools for operations
Pilates Studio Support
• Get familiar with the Mindbody software and support its implementation
• Assist with class scheduling, records, and teacher coordination
• Research marketing options (e.g. local mailers, flyers, email tools)
• Track studio maintenance, licenses, and paperwork and general compliance.
Personal Life Management
• Review credit card statements, travel itineraries, and loyalty programs
• Organize personal digital life: files, passwords, receipts, records
• Flag expiring documents, insurance issues, or urgent deadlines
• Occasionally research gift ideas, services, or bookings
Independent Problem Solving
• Operate with minimal instructions—think like a chief of staff
• Use ChatGPT or similar tools to find solutions on your own
• Bring suggestions or improvements without being asked
• Build structure in areas where none exists
What We’re Looking For
Must-Have Skills
• Outstanding written and spoken English
• Advanced proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail)
• Organized, self-motivated, and resourceful
• Fast learner, able to teach yourself software and workflows
• Previous experience in admin, operations, or support roles
• Able to work independently and adapt to unstructured environments
Bonus Skills (Nice to Have)
• Experience with real estate or property management
• Understanding of U.S. business and household workflows
• Marketing experience (flyers, email campaigns, design tools)
• Comfortable using ChatGPT and/or curious to explore AI tools
Work Setup Requirements
• Availability during U.S. Pacific Time business hours
• Reliable, high-speed internet
• A quiet and professional remote work environment
• Your own computer
What Success Looks Like
• You reduce the number of things on our plate
• You take ownership of recurring tasks and one-off projects
• You think critically and propose improvements
• You treat the role like a partner in operations—not just a task follower
• You would be interested in taking on more responsibility and grow along our businesses (not mandatory)
Job Types: Full-time, Part-time, Contract
Pay: $400.00 - $650.00 per month
Expected hours: 15 – 30 per week
Benefits:
• Flexible schedule
Schedule:
• Choose your own hours
• Monday to Friday
Work Location: Remote Apply tot his job
Location: Remote (Must work U.S. Pacific hours)
Compensation: $400–$700/month USD, paid bi-monthly, based on experience
About Us
We are a husband-and-wife entrepreneurs based mostly in California (75%) and Europe (25%). Our work spans real estate investment and property management, a new Pilates studio launch, and day-to-day personal administration. We need an executive assistant who is not just an order-taker, but someone who builds structure, finds solutions, and reduces the mental load across our businesses and lives.
What You’ll Do
Administrative Operations
• Organize Google Drive, documents, records, and email accounts
• Handle admin tasks like DMV renewals, passport/visa tracking, insurance claims, bills, etc.
• Schedule and coordinate vendors, repairs, or appointments with Gmail Calendar scheduling.
• Review and optimize personal and business systems
Real Estate & Property Management
• Communicate with tenants via email, text and Tenant Portal
• Track maintenance schedule, rent payments, deposits, and lease updates
• Maintain organized documentation for each property.
• Suggest new or implement better systems/tools for operations
Pilates Studio Support
• Get familiar with the Mindbody software and support its implementation
• Assist with class scheduling, records, and teacher coordination
• Research marketing options (e.g. local mailers, flyers, email tools)
• Track studio maintenance, licenses, and paperwork and general compliance.
Personal Life Management
• Review credit card statements, travel itineraries, and loyalty programs
• Organize personal digital life: files, passwords, receipts, records
• Flag expiring documents, insurance issues, or urgent deadlines
• Occasionally research gift ideas, services, or bookings
Independent Problem Solving
• Operate with minimal instructions—think like a chief of staff
• Use ChatGPT or similar tools to find solutions on your own
• Bring suggestions or improvements without being asked
• Build structure in areas where none exists
What We’re Looking For
Must-Have Skills
• Outstanding written and spoken English
• Advanced proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail)
• Organized, self-motivated, and resourceful
• Fast learner, able to teach yourself software and workflows
• Previous experience in admin, operations, or support roles
• Able to work independently and adapt to unstructured environments
Bonus Skills (Nice to Have)
• Experience with real estate or property management
• Understanding of U.S. business and household workflows
• Marketing experience (flyers, email campaigns, design tools)
• Comfortable using ChatGPT and/or curious to explore AI tools
Work Setup Requirements
• Availability during U.S. Pacific Time business hours
• Reliable, high-speed internet
• A quiet and professional remote work environment
• Your own computer
What Success Looks Like
• You reduce the number of things on our plate
• You take ownership of recurring tasks and one-off projects
• You think critically and propose improvements
• You treat the role like a partner in operations—not just a task follower
• You would be interested in taking on more responsibility and grow along our businesses (not mandatory)
Job Types: Full-time, Part-time, Contract
Pay: $400.00 - $650.00 per month
Expected hours: 15 – 30 per week
Benefits:
• Flexible schedule
Schedule:
• Choose your own hours
• Monday to Friday
Work Location: Remote Apply tot his job