Executive Assistant / Chief of Staff

Fahrenheit Advisors has been retained to lead the search for a Chief of Staff on behalf of our client, Virginia Birth-Related Neurological Injury Compensation Program, located in Richmond, VA.

Reporting directly to the Executive Director, the Chief of Staff is a strategic partner and operational leader responsible for ensuring organizational alignment, supporting executive leadership, and optimizing internal operations. This role provides high-level administrative and strategic support to the Executive and Deputy Directors, while overseeing functions including operations, communications, IT, database administration, and board governance. As a key liaison across departments and external stakeholders, the Chief of Staff ensures effective coordination, execution of strategic initiatives, and a high standard of internal and external communication.

Duties and Responsibilities

• Coordinate and align cross-departmental activities with strategic priorities and timelines.
• Oversee internal operations, including supervision of the Operations Director, Communications Specialist, IT, and Database Administration.
• Support executive leadership through calendar management, travel coordination, communication drafting, and project follow-through.
• Prepare board and committee materials, manage logistics, and record official minutes.
• Ensure systems and processes are optimized to support efficiency, collaboration, and compliance.
• Serve as the primary internal and external point of contact for executive leadership.
• Maintain confidentiality and manage sensitive information with discretion.
• Manage office supplies, equipment, and provide support on special projects as needed.

Qualifications

• 7+ years of experience in operations, project management, executive administration, or a related field.
• Proven ability to supervise and coordinate across diverse functional areas.
• Experience supporting senior leadership and managing board governance.
• Exceptional organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite, project management tools, and familiarity with database systems.
• Strong problem-solving skills and ability to manage multiple priorities.
• Associate degree in business or related field preferred.