Executive Assistant - part time, EU Consumables

Job Summary

The Elite Job is seeking a highly organized and proactive part-time Executive Assistant to support the EU Consumables team. This role involves managing administrative tasks, coordinating schedules, and ensuring smooth operations within the department. The ideal candidate will have exceptional communication skills, a keen eye for detail, and the ability to handle multiple priorities with discretion and efficiency.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
Prepare and edit reports, presentations, and correspondence.
Act as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality.
Organize and maintain departmental files, records, and databases.
Assist in planning and coordinating team events, meetings, and offsite activities.
Monitor and manage project deadlines, ensuring timely completion of tasks.
Handle expense reporting and budget tracking for the team.
Provide general administrative support to the EU Consumables department as required.

Required Skills and Qualifications

Bachelors degree in Business Administration, Management, or a related field (preferred but not mandatory).
Proven experience as an Executive Assistant or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Teams).
Strong written and verbal communication skills.
Exceptional organizational and time-management abilities.
Ability to work independently and handle sensitive information with discretion.
Multitasking capabilities and attention to detail.

Experience

Minimum of 3 years of experience in an executive support or administrative role.
Experience working in a fast-paced, international, or corporate environment is a plus.

Working Hours

Part-time position, 20-25 hours per week.
Flexible schedule with occasional requirements for availability during peak business hours.

Knowledge, Skills, and Abilities

Strong interpersonal skills with a customer-oriented mindset.
Knowledge of EU market dynamics in the consumables sector is a plus.
Ability to prioritize tasks and manage workload effectively under minimal supervision.
Proficiency in additional European languages (optional but advantageous).

Benefits

Competitive part-time salary with performance-based incentives.
Opportunities for professional growth and skill development.
Flexible work environment with remote working options.
Access to company resources and training programs.
Collaborative and inclusive company culture.

Why Join

At The Elite Job, we pride ourselves on fostering a dynamic and supportive work environment where innovation and teamwork drive success. By joining our team, you will have the opportunity to contribute to a growing organization while enjoying the flexibility and autonomy of a part-time role.

How to Apply

Interested candidates are encouraged to submit their updated resume and a brief cover letter explaining their suitability for the role. Applications can be sent to us with the subject line Application for Executive Assistant - Part-Time (EU Consumables).

Applications will be reviewed on a rolling basis. We thank all applicants for their interest; however, only those selected for an interview will be contacted.