Executive Administrative Assistant (Hybrid)
Posted 2025-08-15
Remote, USA
Full Time
Immediate Start
Schedule: Monday-Friday, 8:00am-5:00pm
Overtime may be required to meet business needs
What you will do
As an Executive Administrative Assistant, you will provide administrative support requiring a good understanding of technical and business vocabulary and knowledge of the organization's operations, procedures, and people. The responsibilities require independent judgment, initiative, and executive intuition in supporting the needs of an executive in their team, while demonstrating adaptability and problem-solving as part of office management. In this role, you will also:
• Maintain accurate and up-to-date information for Executive's schedule and calendar, coordinating business meetings (both inside and outside of the office) via an electronic calendar
• Lead logistics for travel and expense coordination, and lead execution of global calls, employee events, leadership and team meetings
• Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary
• Gather, verify, and analyze information for use in documents and presentations including memos, letters, reports, speeches, demonstrations, and news release
• Collaborate with marketing or communications to support content for leadership presentation delivery, videos, and newsletters
• Manage event projects, including production materials, catering, travel, facilitator scheduling, and coordination of local resources for onsite events
• Ensure communications align with company mission and values, strategy, and brand, and proofread for accuracy
• Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business
What you need
Required
• High School Diploma or GED/equivalent
• At least 5 years of work experience as an administrative assistant, office manager, or position of similar function supporting executives
• Proficiency with Microsoft Office (Outlook, Teams, Word, PowerPoint)
Preferred
• Associates Degree in Business Administration or other relevant field
• 5 or more years of experience supporting one or more executive directly
• Experience with calendar management, including logistical coordination for both domestic and international travel
• Experience with proofreading or editing written communications Apply tot his job
Overtime may be required to meet business needs
What you will do
As an Executive Administrative Assistant, you will provide administrative support requiring a good understanding of technical and business vocabulary and knowledge of the organization's operations, procedures, and people. The responsibilities require independent judgment, initiative, and executive intuition in supporting the needs of an executive in their team, while demonstrating adaptability and problem-solving as part of office management. In this role, you will also:
• Maintain accurate and up-to-date information for Executive's schedule and calendar, coordinating business meetings (both inside and outside of the office) via an electronic calendar
• Lead logistics for travel and expense coordination, and lead execution of global calls, employee events, leadership and team meetings
• Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary
• Gather, verify, and analyze information for use in documents and presentations including memos, letters, reports, speeches, demonstrations, and news release
• Collaborate with marketing or communications to support content for leadership presentation delivery, videos, and newsletters
• Manage event projects, including production materials, catering, travel, facilitator scheduling, and coordination of local resources for onsite events
• Ensure communications align with company mission and values, strategy, and brand, and proofread for accuracy
• Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business
What you need
Required
• High School Diploma or GED/equivalent
• At least 5 years of work experience as an administrative assistant, office manager, or position of similar function supporting executives
• Proficiency with Microsoft Office (Outlook, Teams, Word, PowerPoint)
Preferred
• Associates Degree in Business Administration or other relevant field
• 5 or more years of experience supporting one or more executive directly
• Experience with calendar management, including logistical coordination for both domestic and international travel
• Experience with proofreading or editing written communications Apply tot his job