Admin Assistant (Marketing Support) HubSpot
Posted 2025-08-23
Remote, USA
Full Time
Immediate Start
<p>This is a remote position.</p> Full-time (40 hours a week)<br> Mon–Fri, 8:00 AM–5:00 PM AEST (1-hour unpaid break)<br>
<h4>Job Description<br></h4>
<p>This is an exceptional opportunity for a detail-oriented professional to play a pivotal role in supporting a thriving sales consultancy’s operations and client delivery. You’ll work directly with the business owner to streamline critical processes, manage sophisticated CRM systems, and support high-impact client projects that transform how companies approach sales and marketing. This hybrid administrative and marketing support role offers tremendous growth potential as you’ll gain exposure to cutting-edge sales technologies, strategic consulting methodologies, and marketing automation tools. The position combines backend operational excellence with opportunities to develop expertise in HubSpot CRM management, social media coordination, and sales process optimization, making it ideal for someone looking to build a career in the sales and marketing technology space.<br></p> <br>
<h4>Responsibilities<br></h4>
<ul>
<li>Transform AI-generated meeting notes and client session recordings into polished, professional presentation templates and deliverables<br></li>
<li>Manage and optimize HubSpot CRM operations including list building, data organization, contact research, and system maintenance<br></li>
<li>Import and organize prospect databases from spreadsheets into CRM systems with accuracy and attention to detail<br></li>
<li>Conduct strategic web research and leverage AI tools like ChatGPT to enrich contact information and company data<br></li>
<li>Support client forecasting and planning initiatives through Excel-based analysis and reporting<br></li>
<li>Handle professional client communications including email correspondence and meeting coordination<br></li>
<li>Develop comprehensive standard operating procedures (SOPs) to systematize recurring processes and enable scalability<br></li>
<li>Monitor and manage LinkedIn automation tools and outreach sequences to optimize lead generation efforts<br></li>
<li>Create and schedule engaging social media content using pre-designed templates and brand guidelines<br></li>
<li>Generate insightful reports on outreach tool performance and campaign effectiveness to drive continuous improvement<br></li>
</ul>
<h4>Requirements<br></h4>
<ul>
<li>Experience with <b>HubSpot </b>CRM platform or strong willingness to learn and master the system<br></li>
<li>Excellent English communication skills with voice capability for professional client interactions<br></li>
<li>Proven customer service background with ability to communicate professionally and build rapport<br></li>
<li>Advanced proficiency in Microsoft Excel and data management best practices<br></li>
<li>Familiarity with web research techniques and AI tools like ChatGPT for data enrichment<br></li>
<li>Experience with social media platforms and content scheduling tools<br></li>
<li>Understanding of sales processes, lead management, and CRM workflows<br></li>
<li>Strong ability to follow detailed procedures while also creating clear documentation<br></li>
<li>Adaptability and enthusiasm for learning new software platforms and marketing technologies<br></li>
<li>Self-motivated with excellent attention to detail and ability to work independently in a remote environment<br></li>
</ul> Independent Contractor Perks<br>
<ul>
<li>HMO Coverage in eligible locations<br></li>
<li>Permanent work from home<br></li>
<li>Immediate hiring<br></li>
</ul> <br> ZR_25999_JOB<br> <br>
<h4>Job Description<br></h4>
<p>This is an exceptional opportunity for a detail-oriented professional to play a pivotal role in supporting a thriving sales consultancy’s operations and client delivery. You’ll work directly with the business owner to streamline critical processes, manage sophisticated CRM systems, and support high-impact client projects that transform how companies approach sales and marketing. This hybrid administrative and marketing support role offers tremendous growth potential as you’ll gain exposure to cutting-edge sales technologies, strategic consulting methodologies, and marketing automation tools. The position combines backend operational excellence with opportunities to develop expertise in HubSpot CRM management, social media coordination, and sales process optimization, making it ideal for someone looking to build a career in the sales and marketing technology space.<br></p> <br>
<h4>Responsibilities<br></h4>
<ul>
<li>Transform AI-generated meeting notes and client session recordings into polished, professional presentation templates and deliverables<br></li>
<li>Manage and optimize HubSpot CRM operations including list building, data organization, contact research, and system maintenance<br></li>
<li>Import and organize prospect databases from spreadsheets into CRM systems with accuracy and attention to detail<br></li>
<li>Conduct strategic web research and leverage AI tools like ChatGPT to enrich contact information and company data<br></li>
<li>Support client forecasting and planning initiatives through Excel-based analysis and reporting<br></li>
<li>Handle professional client communications including email correspondence and meeting coordination<br></li>
<li>Develop comprehensive standard operating procedures (SOPs) to systematize recurring processes and enable scalability<br></li>
<li>Monitor and manage LinkedIn automation tools and outreach sequences to optimize lead generation efforts<br></li>
<li>Create and schedule engaging social media content using pre-designed templates and brand guidelines<br></li>
<li>Generate insightful reports on outreach tool performance and campaign effectiveness to drive continuous improvement<br></li>
</ul>
<h4>Requirements<br></h4>
<ul>
<li>Experience with <b>HubSpot </b>CRM platform or strong willingness to learn and master the system<br></li>
<li>Excellent English communication skills with voice capability for professional client interactions<br></li>
<li>Proven customer service background with ability to communicate professionally and build rapport<br></li>
<li>Advanced proficiency in Microsoft Excel and data management best practices<br></li>
<li>Familiarity with web research techniques and AI tools like ChatGPT for data enrichment<br></li>
<li>Experience with social media platforms and content scheduling tools<br></li>
<li>Understanding of sales processes, lead management, and CRM workflows<br></li>
<li>Strong ability to follow detailed procedures while also creating clear documentation<br></li>
<li>Adaptability and enthusiasm for learning new software platforms and marketing technologies<br></li>
<li>Self-motivated with excellent attention to detail and ability to work independently in a remote environment<br></li>
</ul> Independent Contractor Perks<br>
<ul>
<li>HMO Coverage in eligible locations<br></li>
<li>Permanent work from home<br></li>
<li>Immediate hiring<br></li>
</ul> <br> ZR_25999_JOB<br> <br>